Best online farewell cards for teams: 8 options compared

The best online farewell card depends on what you need to organise. A printed card, a gift collection, a page of videos and a card created from a leaving date solve different problems. Whether your team calls it a leaving card or a goodbye card, the practical choices are the same.

Start with the delivery format, whether you need to collect money, and who will organise the next card. For a team in several countries, also check where gifts can be redeemed and where printed cards can be delivered. Then check what the recipient can keep after they leave.

This guide is published by tbf work, which is included below. We checked the providers' published features on 16 September 2026. We have not bought and tested every service. The recommendations are by use, rather than an overall score.

Which leaving-card service fits your team?

What you need	Start with	Check before choosing
Cards managed around workplace dates	tbf work	BambooHR or dates entered by hand; plan requirements
A group card with a gift collection	Thankbox	Gift options for the recipient's country
A digital card you can also print yourself	GroupTogether	Gift collections are available in the US and Australia, not every market
Messages, photos and videos on a board	Kudoboard	The chosen board's limits and download options
A familiar online group card	GroupGreeting	Online availability ends after one year
A free digital farewell card	Sendwishonline	Which designs and extras require an upgrade
A shared card printed and posted	Moonpig	Fifty contributors, supported destinations and the postal deadline
A free e-card, with an optional money collection	Collection Pot	Organiser eligibility is limited to the UK and EEA

tbf work: for cards that start with a workplace date

tbf work is designed for companies organising leaving cards, birthdays and work anniversaries. You can enter dates by hand or use the supported BambooHR integration. The manager checks who should be invited, and colleagues receive a writing link.

The recipient reads the messages one at a time in a browser, without installing the app. Keeping them in the app is a separate option. Writing and reading are free; the company pays for the card or plan.

The useful distinction is the process around the date. It is worth considering when cards repeatedly land on the same office manager's desk and you want a consistent way to organise them.

Check the current plans for integration access. BambooHR support does not mean every HR system is supported. The public work-card page is removed ninety days after the occasion, so it should not be treated as a permanent archive.

You can see a card before signing up.

Thankbox: for a card and gift collection together

Thankbox combines group messages with an optional gift collection. Its published features include photos, GIFs, scheduled sending and email invitations. Gift availability varies by country; its physical gift options are described for UK customers.

It is a useful shortlist option when your task includes both the card and the present. Check the available gift choices, the collection terms and the card features on the plan you choose. Those details matter more than the number of cover designs.

GroupTogether: for digital delivery or a printable PDF

GroupTogether lets people add messages and photos at a shared link. You can send the card digitally or download a PDF for printing, with email invitations and reminders available.

The regional detail matters: its regional guidance says cards are available worldwide, while gift collections and eGift Cards are offered in Australia and the US. A colleague being able to sign from another country does not mean they can redeem every gift there.

Consider it when you want shared signing and the choice of digital or printed delivery. Check the recipient's country before adding a gift.

Kudoboard: for a farewell with photos and videos

Kudoboard supports farewell boards with written messages, photos, GIFs and videos. It also describes slideshow and printed-book options.

That makes it worth considering when several colleagues want to contribute media, or when the farewell includes a group presentation.

Check the exact download format. Kudoboard's download guidance describes a JPG snapshot on eligible boards. Videos and GIFs become still images in that download. Keeping a moving board and saving a picture of it are different things.

GroupGreeting: for a conventional shared e-card

GroupGreeting offers cards with unlimited signers and pages, plus a PDF available after delivery. Its FAQ says the card stays online for one year from the delivery date. The downloadable version is intended primarily as a keepsake rather than a high-resolution print.

It is a straightforward option to consider if you want the familiar group-card format. Make downloading the PDF part of the handover if the recipient wants to keep it beyond the online availability period.

Moonpig: for a physical card signed online

Moonpig's group cards let up to fifty people add their own messages. The organiser shares the signing link and orders the finished card.

Its help page links to UK, Irish, Australian and US storefronts and says contributors can sign from anywhere. Use the appropriate storefront and check the actual delivery destination. Allow time for both signing and postage, particularly if the person is leaving this week.

Sendwishonline: for a free digital farewell card

Sendwishonline offers free group farewell cards that colleagues sign at a shared link, including people working remotely. Its catalogue also labels some designs as premium.

It is worth trying when you need a digital card and have no card budget. Check the chosen design and any download or media options before inviting contributors. “Free cards” does not establish that every design and extra is free.

Collection Pot: for eligible UK and European organisers

Collection Pot advertises a free e-card with or without a money collection. You can gather messages at a link and add a group gift if you need one.

Its published terms on the home page say the organiser must be resident in the UK or an EEA country, with some territories excluded. It is a regional option rather than a default for every international team. If you collect money, check contribution, withdrawal and redemption terms separately.

Five checks before you send the link

Try the contributor's route. Open the writing link on a phone and in a browser where you are signed out. Check any account requirements before asking the team to use it.

Check who can read the messages. A link that is not listed in search is not necessarily private to the recipient. Review the card's actual visibility settings.

Separate the card from the gift. Make it clear whether colleagues can write without contributing money. Check the organiser's eligibility, the payment currency and where the recipient can spend a gift.

Plan delivery around the last working day. The last day in the office may be earlier than the employment end date. Postal cards need an earlier deadline than digital ones.

Give the recipient a way to keep it. A PDF, a physical card, a saved link and an app collection have different limits. Do not leave the only copy inside a work mailbox that is about to close.

Make the choice around the next task

If the main task is a printed card, start with the print options. If it is a collection, start with the gifting terms. If your company keeps repeating the same card administration, look closely at the workflow around dates and invitations.

Once you have chosen, use our leaving-card checklist to arrange the deadline, invitations and handover. For recurring workplace cards, see how tbf work works.